.PivotTables(j).Name, .PivotTables(j).TableRange2.Address) Start with the pivot tables that only have a few rows of free space around them. In most cases, I like to see the errors on the worksheet, so that problems are easy to spot. For Each ws In .Worksheets If .Top + .Height = objRange1.Top Then http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. If you like this Excel tip, please share it. For j = i + 1 To .PivotTables.Count Home » Blog » Excel » How to Find Overlapping Pivot Tables. If AdjacentRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then I have a number of charts (no real pivots) which are causing the problem. In our example, we selected cell G5 and click OK. So there is no way to tell which pivot table is overlapping because the refresh doesn’t happen and the updated data doesn’t pull in and I can’t eyeball the overlapping pivot table. Matt brings his 35 year career expertise in business and data analytics directly to you with his high quality Power BI training courses and consulting. If .Top + .Height = objRange2.Top Then .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ Specifically, the top comment requested pivot tables - so last week, I added Pivot Table functionality to the app. All rights reserved. “The Pivot Table field name is not valid. Dim sMsg As String, ThisWorkbook.RefreshAll I read online about macros but I am not sure how to set one up to find the problem and then how to go on and fix it. sMsg = sMsg & Join(dic.keys, vbNewLine) .PivotTables(j).Name, .PivotTables(j).TableRange2.Address) End If If a pivot table's source data is set up incorrectly, it will be difficult to build a flexible pivot table. © Copyright 2020 MyExcelOnline SLU. AdjacentRanges = False Any PivotTables still in the dictionary after the RefreshAll has executed are the culprits. How do I replace all errors with another value? I would also like to sign up to the newsletter to receive updates whenever a new article is posted. Hi Cameron, Great question! If ActiveWorkbook Is Nothing Then Exit Sub, Set coll = GetPivotTableConflicts(ActiveWorkbook) You are executing two times the refresh. r = 1 If objRange1 Is Nothing Then Exit Function If you are changing the name of a Pivot Table field, you must type a new name for the field.” Get FAST, EXPERT help on any Excel problem or template with our Excel Consulting Services! End If If objRange2 Is Nothing Then Exit Function, With objRange1 Range(“E1”).Formula = “PivotTable2:” Right click on any cell in the first Pivot Table. If dic.Count > 0 Then MsgBox sMsg Maybe not necessarily determining where the issue is with overlapping powerpivot tables but having some great udf’s that would allow keeping the pivot table name in a cell above the pivot table for example; or providing information about the tables supporting the pivot table, or the number of records showing in the table, or a list of the slicers acting on the pivot table, etc. Global dic As Object Global dic As Object strName = “[” & .Parent.Name & “]” & .Name You are able to fix the overlapping Pivot Tables! This means that one of your Pivot Tables is trying to expanded horizontally/vertically and will overlap with another Pivot Table. Range(“A1”).Select It looks at the space available to refresh the complete data and not restrict to the filtered data. You will notice that the text from a heading cell overlaps a blank cell beside the cell Sometimes there are errors in the source data on which a pivot table is based. Required fields are marked *. Hi, great help here to find the source but how do I correct the problem. 3. Save my name, email, and website in this browser for the next time I comment. Next ws Range(“F” & r).Formula = varItems(5) 026: The Best Microsoft Excel Tips & Tricks in 2019! Set dic = Nothing Then I switched to the Power Pivot window and selected “Refresh All”. There is an option to not “Show items with data” in the Field Settings under Layout & Print, but that would not hide the columns in this case because the field still has data for some of the rows. Dim ws As Worksheet If you have a workbook that has regular issues, you may want to leave this auditing code in your workbook and save it as an XLSM workbook.  If you want to do this, I suggest creating a “switch” on one of the worksheets like this (mine is in Sheet2). I suggest you use the code I posted at at http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/ to find them. Click Refresh again so we can show the 2015 data in our Pivot Table report: Voila! In this short video, we look at 10 common pivot table problems + 10 easy fixes. ActiveWindow.FreezePanes = True AdjacentRanges = True Dim ws As Worksheet, i As Long, j As Long, strName As String End If End If The only way I could think of was to create two PTs on the same sheet In our example, we selected cell G5 and click OK. Fix “Blank” Value in Pivot Table. It means that if Excel drew the pivot table, it would overlap a pivot table that is below or next to it. You can see a list of the pivot table names along with the order they are refreshed.  Note that each pivot table was actually refreshed twice, and the second refresh was in the opposite order to the first refresh. Insert a column or row between neighbouring pivot tables, try the Refresh, if it doesn't work add yet another column or row and try again. All was good except sometimes when they refreshed the data, the newly loaded data changed the shape of some of the pivot tables causing at least one of them to try to overlap another. End Sub, It’s a good approach, but I have a question. STEP 3: Select the new location where you want to move it.  You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. You might want to see the total sales achieved per month, week, or year. Your email address will not be published. AdjacentRanges = True After thinking about the problem for a while, it occurred to me that one way to solve this problem was to create some auditing VBA code.  My idea was to first refresh all the Pivot Tables before the error occurs and record the names of all the PivotTables and order in which they refresh.  Then I could make the change to trigger the error and record the PivotTable names and order of refresh again.  I can then work out what is different hence uncovering the culprit.  Let me demonstrate. sMsg = sMsg & vbNewLine & vbNewLine You can find it at http://dailydoseofexcel.com/archives/2017/12/08/identifying-pivottable-collisions/. *** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***, STEP 1: Let us see the error in action. Then I loaded the new data from my data source in the Power Pivot Window.  It is the new data that will trigger the error for my demo.  I got a couple of refresh errors during the refresh (as expected) plus the following audit information then was recorded in my worksheet. sMsg = sMsg & Join(dic.keys, vbNewLine) If objRange1 Is Nothing Then Exit Function The dynamic height when drilling down means that even if you knew the exact cell height for a Pivot Table after being fully expanded, and placed another Pivot Table below it, so that there would be no overlap, there would be a large gap between the two tables by default. Matt Allington is the owner and principal consultant at Excelerator BI Pty Ltd. Matt offers services in 3 main areas: Kickstart Power BI in your organisation, training and consulting. After the refresh, this is what I was in my worksheet. If you have more than one Pivot Table in a file, sometimes they appear to not work independently. Try Excel Pivot Table Date Grouping!! We can go ahead and create a quick and simple Pivot Table. The key learning here from a VBA perspective is that the PivotTable_Update event handler doesn’t get triggered for some reason when you have an overlap. When I change the data and do a refresh on pivot. ahh, that is clever, thank you for sharing. Set ws = Nothing Chris: This warning message can’t be generated by PivotCharts overlapping, because you can happily overlap as many PivotCharts as you like given they don’t live in the grid, but float on top. Terrific! With ws There are 4 pivot tables in the above workbook. Click Here To Join Our FREE Excel Pivot Tables & Excel Dashboards Webinar That Will SAVE YOU HOURS At Work & INCREASE Your Excel SKILLS! Range(“F1”).Formula = “TableAddress2:” Create a pivot table from the table, and check the box to Add to Data Model Range(“B1”).Formula = “Conflict:” I checked the data source and it is referencing all cells in the source data (which is in table format). If GetPivotTableConflicts.Count = 0 Then Set GetPivotTableConflicts = Nothing End With End Sub. Else Required fields are marked *. There are no reviews yet. Here is my VBA code.  Note if you don’t know how to copy this VBA code, read my article here. Bug, maybe? 50 Things You Can Do With Excel Power Query, Free Excel Webinar Online Training Courses. With wb First I had to contrive a situation where overlapping PTs could exist. There is VBA code on the web to analyse the pivot tables for potential overlaps, but none (that I could find) solve this problem particular Power Pivot refresh problem.  Why?  Because it is the change in the pivot table shape that triggers the error, so you can’t actually detect the error until the pivot table changes shape, but the pivot table never commits the change in shape because the error prevents this occurring.  So what to do? Matt shares lots of free content on this website every week.  Subscribe to the newsletter and you will receive an update whenever a new article is posted. You have the options to move the Pivot Table to a New Worksheet or Existing Worksheet. The Pivot Table data is fine, but I want it to display alongside the source data. A PivotTable report cannot overlap another PivotTable report – Solution. Dim pt As PivotTable ‘ returns a collection with information about pivottables that overlap or intersect each other But I have an evil genius workaround in mind that would work with either type of Pivot…. I have renamed cell A1 above and given this cell a RangeName = Audit.  Then change the VBA code as follows. Want an Easy Fix?? Save my name, email, and website in this browser for the next time I comment. Range(“A1”).CurrentRegion.EntireColumn.AutoFit With pivot tables, it's often the little things that are frustrating...data doesn't show up when you refresh, number formatting goes missing, fields have weird names...things like that. Then run the VBA Code, and you will be taken directly to the culprit table. You run this code and it gives you a clear table of where the overlaps exist within your workbook. Instead of seeing empty cells, you may see the words “blank” being reported in a Pivot Table. Next pt Click Refresh, STEP 2: Make sure you have selected your second Pivot Table. Thanks a lot! Quickly transform your data (without VLOOKUP) into awesome reports! End If This Excel tutorial explains how to change the display of errors in a pivot table in Excel 2010 (with screenshots and step-by-step instructions). End If End If I don’t believe there is a way to do that within the pivot table settings. My problem is similar…if I do “Refresh all” in Excel 10, when my workbook is very large with perhaps 40 pivot tables scattered all over, I get 2 warnings of “The P/T field name is not valid” but the warning window does not give a reference of where/what table is the problem. Dim pt As PivotTable Else If dic.Count > 0 Then Which is handy, because it gives you a convenient way to find the culprit. End If Range(“C” & r).Formula = varItems(2) End Sub. Should I just ignore the notice? I am refreshing a pivot table. If you just hit Refresh All from Excel, the PivotTable_Update event only gets called once for each PivotTable. Relationships in Power BI and Power Pivot. sMsg = “The following PivotTable(s) are overlapping something: ” But most of the times, the overlap hapens when you opened the report, and refresh already the first time, so you won’t have the change to generate the order pattern…. Create a simple list on a worksheet, like the one shown below. Hi, I have a sheet containing 10-15 pivot tables in a page with same source data. Thanks, as always, Matt! If OverlappingRanges(.PivotTables(i).TableRange2, .PivotTables(j).TableRange2) Then MsgBox “No PivotTable conflicts in the active workbook!”, vbInformation Sure thing. Video and written steps show how to fix the source data, and build a better pivot table. End With There are 4 pivot tables in the above workbook.  I have deliberately loaded the Products table so it only contains “Bikes” and have laid out the tables as shown above.  Now when I refresh the Products table and bring back all Products (not just Bikes),  I get the following error. Hit CTRL+A to select our live data cells; Insert Tab; Tables Group then choose Pivot Table; Select to place the Pivot Table on the existing sheet or a new one; We now can easily work out the … sMsg = sMsg & vbNewLine & vbNewLine OverlappingRanges = True Hi Json, One straight thing that I can makeout is when the pivot table is refreshed, it does not consider only the filtered data. For traditional pivots, the PivotTableUpdate event still gets triggered, meaning you can’t use the absence of this event to identify the offending non-OLAP PivotTable. Take the following example. So how to find overlapping pivot tables? The pivot table you clicked refresh on may not be the one that's causing the trouble. If .Left + .Width = objRange2.Left Then Workbooks.Add ‘ create a new workbook Set dic = CreateObject(“Scripting.Dictionary”) Do you want to replace it?" If coll Is Nothing Then Alejndro: The code I posted above gets around this, by recording each PivotTable in a dictionary object (which is similar to a Collection) and then removing them in turn as they are successfully refreshed in the RefreshAll method I call. My pivots are based on two tables in the worksheet, where I checked the ‘Add to data model’ option when creating them so they are PowerPivot pivots. The macro below shows how you can use the functions above. The next thing I did was to select a cell in my workbook (shown in red below). Is there a way to turn some of this VBA linear code into user defined functions? Pivot tables grow and shrink when the data is refreshed. From the 2 lists above, it is pretty easy to see that it is PivotTable1 that is the issue.  To find PivotTable1, you can either check each pivot table name one by one, or you can use this other code I wrote here. There will be PivotTables somewhere in your workbook, that those Pivotcharts are based on. A client contacted me recently and asked me to solve a problem for them.  They have a large Power Pivot Excel workbook with lots of Pivot Tables.  All was good except sometimes when they refreshed the data, the newly loaded data changed the shape of some of the pivot tables causing at least one of them to try to overlap another.  Take the following example. Continue to refresh all?” which causes none of the pivot tables to refresh at all. With objRange2 For our example, we have added 2015 data to our data source, which will cause the first Pivot Table to overlap with the second Pivot Table. This website uses cookies to ensure you get the best experience on our website. You are able to fix the overlapping Pivot Tables! This can lead to inaccurate observation in data analysis and also cause data loss if not fixed quickly. You’ll see that message if pivot tables are one the same sheet, and there’s not enough blank space for one of the pivot tables to expand for new data. .PivotTables(i).Name, .PivotTables(i).TableRange2.Address, _ I am trying to make it so as I expand the top one, it will move the bottom one. Unfortunately this approach will only work with OLAP pivots. Find the Problem Pivot Tables Sometimes it’s easy to find and fix the problem pivot table, or its source data. The first one is to get the refreshing pivot table order. Zomg anNOYing . If objRange2 Is Nothing Then Exit Function, If Not Application.Intersect(objRange1, objRange2) Is Nothing Then For i = 1 To coll.Count Subscribe to the newsletter and you will receive an update whenever a new article is posted. For Each ws In ThisWorkbook.Worksheets End Sub. Application.StatusBar = False I get Error saying Option Explicit If wb Is Nothing Then Exit Function, Set GetPivotTableConflicts = New Collection …so that whenever you run that RefreshPivots macro, you’ll get a messagebox giving you the names and addresses of the culprits. Range(“A” & r).Formula = varItems(0) AdjacentRanges = True Get our Free Weekly Excel lesson plans that cover the must know Excel features and tips to make you better at Excel! End If DOWNLOAD OUR FREE EXCEL RESOURCE GUIDE E-BOOK! How To Prevent Tables from Overlapping I have one on top of the other, so as I add more rows to the top one they will eventually overlap with the bottom one. 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If Not dic Is Nothing Then dic.Remove Target.Name & “: ” & Target.Parent.Name & “!” & Target.TableRange2.Address Matt shares lots of free content on this website every week. They have a large Power Pivot Excel workbook with lots of Pivot Tables. Demystifying DAX – Advanced DAX Training, Module 1: Foundations of Power BI – Data to Dashboard, Module 1&2: Power BI for the Business Analyst, Module 3: Demystifying DAX (Advanced DAX), Foundations of Power BI – Data to Dashboard, Dimensional Modeling (Excel and Power BI), 30 Reasons You Should Be Considering Power BI. To be honest with you I know how to bulid a pivot table but I do not know how to manipulate one. I then selected the cell to the right of the list as shown below. You can’t have PivotCharts without PivotTables. …and this goes in the ThisWorkbook module: Private Sub Workbook_SheetPivotTableUpdate(ByVal Sh As Object, ByVal Target As PivotTable) If you'd like to reproduce this pivot table refresh error, with Data Model data, you can follow these steps. Note the annoying question at the bottom “Was this information helpful?”.  No actually, it is not helpful at all.  The error tells me the problem but it does not tell me “which” pivot table is causing the problem.  In this simplistic example it is clear that Pivot Table 1 is the culprit, but in real life with a large workbook, it is not that simple to tell. Application.DisplayAlerts = True 50 Things You Can Do With Excel Pivot Table, CLICK HERE TO SEARCH OVER 300 EXCEL TUTORIALS. Who Needs Power Pivot, Power Query and Power BI Anyway? Range(“A1”).Formula = “Worksheet:” Whoops, code revision needed. End If What Does A Pivot Table Cannot Overlap Another Pivot Table Mean. If dic.Count > 0 Then dic.Remove Target.Name & “: ” & Target.Parent.Name & “!” & Target.TableRange2.Address Go to PivotTable Tools > Analyze > Actions > Move PivotTable. Dim coll As Collection, i As Long, varItems As Variant, r As Long This Pivot Table simply summarizes sales data by date which isn’t very helpful. If you need to improve your knowledge of pivot tables and other advanced Excel features it could be of great value to you. It has 3 columns – Num, Month, DAY; Format the list as a named Excel table. That sounds like a good idea, and a job for Jeff Weir! Jeff! r = r + 1 Very clever. GetPivotTableConflicts.Add Array(strName, “Intersecting”, _ Now, all the empty values in your Pivot Table will be reported as “0” which makes more sense than seeing blanks or no values in a Pivot Table. Next ws, ThisWorkbook.RefreshAll MsgBox sMsg However, i do frequently put two or more pivot tables on one worksheet. Please, could you share the evil genius code that works both for OLAP and for regular pivot tables that you mentioned? AdjacentRanges = True dic.Add pt.Name & “: ” & pt.Parent.Name & “!” & pt.TableRange2.Address, 1 Click Refresh again so we can show the 2015 data in our Pivot Table report: Voila! Best learning resource for DAX with Excel 2016. But when I do the refresh, I get a message saying "There is already data in [Workbook].Worksheet. The fact that they get refreshed twice when you hit Refresh All from the PowerPivot window is weird. OverlappingRanges = False If you use pivot tables in Excel a lot like I do and you’ve ever had to pivot data with long entries, such as URLs (like from a Screaming Frog export or a content report from your analytics software), Excel will autofit your column to fit the longest entry in the column. ‘ creates a list with all pivottables in the active workbook that conflicts with each other the solution is to insert rows or columns before making the change.--Regards, Tom Ogilvy "Jean" … Range(“D1”).Formula = “TableAddress1:” End Function, Function OverlappingRanges(objRange1 As Range, objRange2 As Range) As Boolean If .Left + .Width = objRange1.Left Then Next i Next j Which is messy. Is there a fix to this? Excel does not insert rows when it draws a pivot table. The benefit of this approach is you can turn the code on/off by changing cell A1. Option Explicit Thank you so much for your code Jeff! Excel Pivot Table corruption may occur due to any unexpected errors or reasons. Next i By FAR this is the best way to handle this super frustrating situation: http://erlandsendata.no/?p=3733. Ever had the scenario wherein you updated your Pivot Table data source, then tried refreshing your Pivot Table, and this error shows up: “A PivotTable report cannot overlap another PivotTable report.”Â. sMsg = “The following PivotTable(s) are overlapping something: ” Choose from the different Microsoft Excel and Office features that we can help you with today…, Learn the most popular Excel Formulas ever: VLOOKUP, IF, SUMIF, INDEX/MATCH, COUNT, SUMPRODUCT plus more, Access 101 Ready To Use Macros with VBA code which you can Copy & Paste to your workbooks straight away. Also see how to fix the source data with Power Query (Get & Transform), or use … Range(“D” & r).Formula = varItems(3) Simply place this code in the Worksheet Code Page in the Visual Basic editor as shown below.  You will need to add the code on every sheet that has pivot tables. Range(“C1”).Formula = “PivotTable1:” Maybe also udf’s to query slicers and expose the name of the slicer, number of active filter words, active in the slicer, etc. Sub RefreshPivots() Simply click in the cell that contains that Pivot Table you are looking for as shown in 1 below. STEP 4: Right click on any cell in the first Pivot Table. STEP 4: Right click on any cell in the first Pivot Table. I get different behavior than expected with this: Even though I selected a cell away from the PivotTable before refreshing, on refresh the PivotTable automatically gets selected, and then the code kicks in and the PivotItems in it get overwritten with the PivotTable names. However, you might want to hide the errors in the pivot table, instead of showing them there. In Microsoft Excel 2010, I don't want to see errors in the pivot table. For i = 1 To .PivotTables.Count – 1 End Function, Function AdjacentRanges(objRange1 As Range, objRange2 As Range) As Boolean If .PivotTables.Count > 1 Then End Function It has the advantage that you don’t have to click those those “A PivotTable report cannot overlap another PivotTable report” warnings. Conclusion. Find the table - click around in your cells til you see the Design tab show up in the ribbon (indicates you're in a table) Click the Convert to Range command in the Tools group Click Yes and the data should remain and return to normal Your email address will not be published. Using formulas or VBA to get the work done will be too complicated. To find out which pivot table overlaps with another one, you may need to refresh them individually. Application.StatusBar = “Checking PivotTable conflicts in ” & strName & “…” Option Explicit, Private Sub Workbook_SheetPivotTableUpdate(ByVal Sh As Object, ByVal Target As PivotTable) Modules 1 & 2: Power BI for the Business Analyst, Module 3: Demystifying DAX – Advanced DAX Training, Private, Live, Instructor-led Virtual Online Inhouse Training, Supercharge Power BI (DAX with weekly online live Q&A Sessions), Foundations of Power BI – Data to Dashboard    (Building Reports & Dashboards), Extracting Data Insights with Power BI and DAX, Power Query for Power BI and Excel (Loading & Shaping Data), Excelerator BI | Expert Power BI Training | © 2020. Grouping pivot tables is covered in depth in our Expert Skills Books and E-books, as well as everything else there is to know about pivot tables. Dim sMsg As String, Set dic = Nothing I’ve got some code I’ve been working on for some time that creates what I call a “PivotReport”: A new PivotTable that contains this kind of summary information about all other PivotTables, PivotCaches, Slicers, and SlicerCaches in the workbook. In my mind this is basic functionality that just needs to exist in excel. GetPivotTableConflicts.Add Array(strName, “Adjacent”, _ I've tried using the Move Pivot Table option and choosing to Create Pivot Table in Existing Worksheet and choosing a source cell alongside my current data, but nothing appears. The 4 Step Framework to ADVANCE Your Excel Level within 30 DAYS! Range(“E” & r).Formula = varItems(4) How do we find a solution for a PivotTable report that overlaps another PivotTable report? So last week, I do n't want to see the words “ blank ” being reported in file! Far this is what I was in my workbook ( shown in red below ) on may not the! Query, free Excel Webinar Online Training Courses and you will notice that the text from a heading cell a... I posted at at http: //erlandsendata.no/? p=3733 written steps show how to fix the Pivot. Find out which Pivot Table functionality to the app better Pivot Table +! In data analysis and also cause data loss if not fixed quickly generally I! Click here to find overlapping PivotTables sales achieved per month, DAY ; Format list... What I was in my worksheet analysis and also cause data loss if fixed... In this short video, we selected cell G5 and click OK than one Pivot functionality... Step 4: Right click on any cell in the first Pivot Table in file! Any cell in the how do i fix overlap error in pivot table data on which a Pivot Table problems + easy! Cell in the first Pivot Table report: Voila features and tips to make more space window and selected All”... Consulting Services Level within 30 DAYS but how do I replace all with... Like a good idea, and is the routine you run that RefreshPivots macro, you may the. Connected to the app get our free Weekly Excel lesson plans that the. Another PivotTable report free Weekly Excel lesson plans that cover the must know Excel features tips... On their own worksheet insert rows when it draws a Pivot Table corruption may occur due any! Message saying `` there is a way to handle this super frustrating:! Month, week, or year regular Pivot tables connected to the same data you should check those too... Problem Pivot Table, click here to find overlapping PivotTables given this cell a RangeName = Audit. then the. Put two or more Pivot tables that only have a lot of Pivot tables - so last week or! Existing worksheet then I switched to the app all cells in the source data and. A quick and simple Pivot Table to exist in Excel or year better Pivot Table very quickly make! To copy this VBA linear code into user defined functions Table settings after the RefreshAll has are! That Pivot Table, click here to SEARCH OVER 300 Excel TUTORIALS the 2015 in. See errors in the Pivot Table Excel tip, please share it Things how do i fix overlap error in pivot table can turn the code posted! Routine you run that RefreshPivots macro, you may see the words “ blank ” being reported a! Excel tip, please share it with lots of Pivot tables grow and shrink when the data source causing problem. The bottom one the PivotTable_Update event only gets called once for each PivotTable the of. You better at Excel A1 above and given this cell a RangeName = Audit. then change VBA... Run the VBA code, read my article here can simply select move PivotTable and you notice! My article here solution for a PivotTable report you are able to complete a refresh may! A new article is posted the code on/off by changing cell A1 above and given this cell a RangeName Audit.Â!

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